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2021-22 Re-Entry Procedures

This document is intended to communicate important policies and procedural information regarding specific safety measures that will be followed at Oak Hall School as the 2021-2022 school year begins. Guidelines included in this document supersede any policies and procedures included in annual divisional handbooks. The procedures detailed in this plan are a working document and will be consistently reviewed and revised as new information becomes available. All faculty, staff, students, and families are expected to follow each policy and procedure as detailed to best prioritize the well-being of each person in our Oak Hall Community (Updated 08/13/21).

Medical Assumptions

Divisional procedures described within this document are based on the following medical assumptions:

  • Family attestation of illness exposure and symptoms and screening procedures help prevent illness transmission.
  • Extensive medical and scientific data supports that face coverings help prevent the spread of illness and should be used inside buildings and outside when physical distancing is not feasible.
  • Face coverings are required students in grades K-12. While we do not require the usage of face coverings for our Preschool or Junior Kindergarten students, we strongly encourage their use.
  • Families in grades 7-12 may opt-out of this requirement.
  • Physical distancing should be maintained to every extent possible throughout the school day.
  • Outdoor spaces should be utilized whenever practical.
  • Sanitation and personal hygiene are critical.
  • Hand sanitation dispensers and sinks are located throughout all campus buildings.

By following these essential protective measures, our goal is to mitigate the spread of COVID-19. Specific information detailing ways these assumptions inform divisional procedures are outlined below.

Attestation

We are all in this together and ask that you continue to partner with us and help protect our community by conducting a health screening on your child(ren) each morning prior to the arrival to school. By sending your child(ren) to school, you are attesting that your child(ren) is/are illness/symptom free and that you have answered 'no' to the screening questions below:

1.     Has your child had contact with a confirmed COVID-19 case?

2.     Has your child tested positive for COVID-19?

3.     Has your child had a fever in the last 72 hours (over 100 degrees without fever reducing medicine)? Has your child had any ill symptoms in the last 72 hours that are unrelated to a preexisting medical diagnosis (i.e., asthma, allergies, anxiety-induced stomach pain). including, but not limited to cough, fever, difficulty breathing, sore throat, headache, muscle aches, loss of taste and/or smell, chills, excessive fatigue, nausea, vomiting, diarrhea, rash, and abdominal pain?

If you answered 'yes' to question number 1, please contact the Director of Operations for appropriate guidance as a precautionary quarantine may be required.  If you answered yes for questions 2 and 3, please complete appropriate Absence Form by 9:00 a.m. on the date of your child's absence.

Lower School Absence Form

Middle School Absence Form

Upper School Absence Form

Campus Wide Guidelines

Face Covering Policy

Preschool & Junior Kindergarten- We understand it is difficult to keep face coverings on this age group, but because a vaccination is not yet available for them, the school still strongly encourages families to send their kids to school with a face covering. Face coverings are preferred for these individuals whenever indoors. This means the choice to wear a face covering will be left to each family and will not be mandated by the school in Preschool and Junior Kindergarten, its program, or location at this time. As always, we will continue to review and revise our plan based on new developments and local conditions.  

Grades K-6- Because a vaccination is not yet available for this age group, face coverings will be required for in-person attendance at school while indoors. This guidance will be reviewed and shifted to Face Coverings Preferred once a vaccination has been made available for these children, no earlier than 35 days following availability. Choices related to Flexible Online Learning for these grades are detailed below. 

Grades 7-12- As we have worked to adhere to CDC guidelines and remain mindful of the Delta variant, we will require face coverings in grades 7-12 while indoors. Because we value parental responsibility and choice and considering there is a vaccine available for this age group, we will allow parents to opt-out of their child wearing a face covering in these grades. To opt-out of the face covering requirement in grades 7-12, please visit: https://www.oakhall.org/covid19.

In Grades 7-12, students whose families have not opted out of the face covering requirement will be expected to wear a face covering at all times while indoors. It will be the responsibility of the families to ensure their child adheres to their personal face covering preference.

 

Exemptions to Opt Out Policy for Face Coverings

In the following circumstances, face coverings will be required regardless of preference on Opt Out form. For this reason, students are encouraged to always have a face covering available for usage.

  • When engaged in cross-divisional campus activities, specifically in divisions when a vaccine is not yet available. Examples of this include participation in the One School Musical, volunteering in another division, Senior-Kindergarten Buddy activities, yearbook students visiting Preschool-Grade 6, etc.
  • When utilizing school transportation
  • When in a group assembly situation where physical distancing cannot be achieved

 

Physical Distancing

Everyone on campus is encouraged to maintain a distance of at least 3 feet at all times.

 

Visitor Policy

Visitors who are not traditionally part of daily campus life, excluding immediate family members, will need to be cleared by our Re-Entry Committee prior to visiting campus buildings. Contact the Director of Operations for guidance.

For the safety of our community, visitors, including parents, will be required to wear a face covering while visiting indoor space on campus with students who are not yet eligible to receive the COVID-19 vaccination (this would include the ECLC, Lower School, and 6th Grade Classrooms).  In other campus buildings, visitors, including parents, are encouraged to follow Oak Hall’s guidance of “Face Coverings Preferred.” All visitors should attest to the health screening listed above.

 

Meeting & Conference Policy

For the safety of our community, when possible, meetings and conferences should be held virtually.

If an in-person, on-campus meeting or conference is necessary, it should be scheduled in a non-student area during non-student hours and may need approval. Those attending an approved or scheduled on campus meeting will  be required  to  wear a  face covering and complete all screening procedures prior to entry of campus buildings for the safety of our community.

  • Parent Conferences or Meetings should be scheduled through Division Office.
  • Parent Group Meetings will be scheduled through the Director of Operations.
  • Student Group Meetings will be coordinated by Division Directors and in keeping with physical distancing and facility capacity restrictions.
  • Faculty Group Meetings will be coordinated by Division Directors and in keeping with physical distancing and facility capacity restrictions.
  • Meetings with individuals or groups not detailed above should be scheduled through the Director of Operations.

 

Transportation & Field Trips

Field trips must be approved by the Re-Entry Committee at this time.

Any trips utilizing school transportation will adhere to the following guidelines:

  • Physical distancing with no more than one individual per seat
  • Face coverings will be required (opt out policy does not apply)
  • Ventilation of 3” per window must be provided

The same guidance is strongly recommended for transportation in non-school vehicles as well.

Health & Safety/Stay at Home Guidelines 

Employees and students must stay home under the following conditions:

  • If they have tested positive for or are experiencing COVID-19 symptoms.

o   Please immediately notify the Director of Operations for next steps.

  • If they have had contact with a confirmed COVID- I9 case.

o   Please immediately notify the Director of Operations for next steps (in this case a precautionary quarantine may not be required).

  • If they have had a fever in the last 72 hours (over I00°).

o   May return to school after 24 hours resolution of fever AND note from a healthcare provider stating the individual has an alternate diagnosis and the provider finds it appropriate for the patient to campus. Please note, healthcare provider cannot be parent of patient.

If they have had any ill symptoms in the last 72 hours; including, but not limited to: cough, fever, difficulty breathing, sore throat, headache, muscle aches, loss of taste and/or smell, chills, excessive fatigue, nausea, vomiting, diarrhea, or abdominal pain.

If any of the aforementioned symptoms are related to a preexisting medical condition, please provide a note from a healthcare provider stating the individual has an alternate diagnosis and the provider finds it appropriate for the patient to campus. Please note, healthcare provider cannot be parent of patient.

Oak Hall School will implement policies that will allow employees and students to stay home for the aforementioned conditions without fear of reprisal.

Oak Hall School encourages families' support of our existing health and sickness policies which will be strictly enforced. Please see the student handbook for details.

Arrival Procedures and Screening

Drop Off Times

ECLC/Lower:

Kindergarten- Grade 5: 8:00 a.m. - 8:15 a.m.

Preschool-Junior Kindergarten: 8:15 a.m. - 8:30 a.m. (unless they have a sibling in   Grades K-5)

Middle: 8:00 a.m. - 8:25 a.m.

Upper: 7:30 a.m. – 8:15 a.m. on Monday, Tuesday, Thursday, and Friday; 7:30 a.m. – 8:30 a.m. on Wednesday

To maintain small group sizes, early drop-off supervised care for Lower & Middle School students will be provided between 7:30 a.m. and 8:00 a.m. as a courtesy for working parents only.

Drop Off Procedures

ECLC/Lower School:

For your convenience, preferred drop off will take place using the car line drop off system as it allows for a more efficient and easier start for the day. Please follow directional signage which will guide you to the drop off area of the Lower School. We request that you stay in your car and allow your child to be walked into the ECLC/Lower School office by a supervising teacher, administrator, or assistant teacher.  Parents may choose to walk their children to the classroom. For those parents who enter the building, please plan to say goodbye to your child before he/she enters the classroom.  Parents are asked to wear a face covering if they are entering the building. Buildings will close to parents at 8:15. Students in Kindergarten through Grade 5 must wear face coverings upon entering the building. Please make sure that the face covering does cover the nose and mouth area. Please also make sure that face coverings are school appropriate (no scary images/ political statements/etc.).

If your child arrives to school after 8:30 a.m., he/she should proceed to the office to check in.

Middle School:

Please follow directional signage which will guide you to the drop off area of the Middle School. Middle School students should not be dropped off in student/faculty parking area or in front of the Cofrin Art Gallery. Upon exiting their cars, students may report to their lockers and proceed to morning care in the Student Center if arriving between 7:30 and 8:00 or proceed to their A period class if arriving between 8:00 and 8:30. Students in Grade 6 must wear face coverings upon entering the building. Students in Grades 7 & 8 are required to wear a face covering unless their parents have opted out. Parents entering the building are encouraged to adhere to the “Face Covering Preferred” guidance of the school.

Upper School:

Upper School students should be dropped off in front of the Upper School building adjacent of the fountain. Upper School students should not be dropped off in student/faculty parking area or in front of the Cofrin Art Gallery. Student drivers should park in assigned parking space and proceed to campus buildings.

Upon entering campus buildings, all students should be wearing a face covering unless they have completed the opt out form.  Students should maintain physical distancing throughout the day whenever possible. Parents entering the building are encouraged to adhere to the “Face Covering Preferred” guidance of the school.

If your child arrives to school after 8:30 a.m., please have them proceed to the office to check in.

Classroom Safety

ECLC/Lower School:

  • Physical distancing will be maintained in all classroom settings.
  • Teachers will use outdoor spaces when appropriate.
  • Face covering use and sanitation guidelines detailed below will be followed in every classroom.
  • Students exhibiting any ill symptoms may not be allowed to remain at school and should be picked up promptly to protect the other members of our community.
  • We will use the recommended "head-to-toe" layout for naps.
  • Teachers will reinforce respiratory etiquette and should cover their cough or sneeze with their elbow or a tissue, discard tissues into trash cans, and either wash hands or use hand sanitizer after touching face, coughing, or sneezing.

Middle & Upper School:

  • Desks and tables will be arranged in keeping with social distancing guidelines.
  • Teachers will assign seating to all students in each class to aid in contact tracing.
  • Students exhibiting any unexplained ill symptoms may not remain at school and should be picked up promptly to protect the other members of our community. A quarantine area will be established in the Theater where students can rest and wait until they can be picked up.

Sanitation

All Divisions:

Our cleaning company will be implementing cleaning procedures in accordance with CDC guidelines and will use EPA-approved disinfectants. These disinfectants will be available for classroom use to sanitize high touch point areas. Time for sanitizing and hand washing will be provided as necessary. 

Food and Drink

All Divisions:

Lunches will continue to be catered from local restaurants who have been confirmed to adhere to CDC guidance for food safety. Lunches can also be brought from home. No shared food will be permitted. Students will eat outside on days when weather permits.

ECLC/Lower School:

Please plan to send a yoga mat with your child to space children apart during lunch and snacks. On rainy days, students will eat in classrooms with their homeroom classes. Water fountains will be unavailable; however, water refill stations are available for student use. Recess times will be staggered. Equipment and play areas will be monitored or restricted to reduce the number of students playing in different areas and on structures.

Middle School:

Students will have a lunch and recess break each day. During this time, they will eat outside and may socialize and play games under health safety protocols. The Student Center will be available for use at reduced capacity to distribute lunches and for microwave use. On rainy days, students will eat in classrooms in advisory groups which are limited to approximately 12 students. Students should not bring any food to share unless it is prepackaged for easy distribution.

Water fountains will be unavailable; however, water bottle refill stations available for students to refill water bottles brought from home.

Upper School:

The US Student Lounge will be available for use at reduced capacity to distribute lunches and for microwave use. On rainy days, students will eat indoors in appropriate areas while maintaining physical distances. Students should not bring any food to share unless it is prepackaged for easy distribution.

Restrooms

ECLC/Lower School:

Teachers and assistant teachers will monitor restroom usage and ensure that students are waiting with respect to social distancing if the restroom has reached the approved limit. Restroom pathways have been established as well.

Assemblies

ECLC/Lower School:

While students will perform live, only the grade level of the will come to see it live. When possible, parents will be invited to join us on campus for live performances.

Middle & Upper School:

The Cofrin Theater will be available for use. When assemblies are necessary and appropriate physical distancing is compromised, face coverings will be mandatory (opt out option does not apply). Our medical adviser has approved in instances where face coverings are worn by all in attendance, unrestricted normal programming can be held.

Dismissal

ECLC/Lower School:

Please follow directional signage which will guide you to the pick up area of the Lower School.

Student dismissal will follow the procedures of rainy-day dismissal. Please plan to come to the car line, and a teacher or assistant will escort your child to your car. School dismisses at 2:45 for ECLC students and 3:15 for Lower School students.

Middle School:

Please do not arrive before 3:20 p.m. Parents arriving before this time will be asked to queue in the overflow parking area located adjacent to the tennis courts. Officer Bartley will open the pick up lane at 3:20 to parents with Middle School placards. Please follow directional signage which will guide you to the pick up area of the Middle School. Middle School students should not be picked up in student/faculty parking area or in front of the Cofrin Art Gallery. School dismisses at 3:30 p.m.

Upper School:

Please follow directional signage which will guide you to the pick up area of the Upper School. Upper School students should not be picked up in student/faculty parking area or in front of the Cofrin Art Gallery. School dismisses at 3:30 p.m.

Extended Day (Lower & Middle School)

Registration is now open. Please visit the Summer and Auxiliary Programs website for more information.

Sports Protocols (Middle & Upper School)

The FHSAA has approved for fall sports to begin on August 2nd. Please check the Oak Hall School website for sport specific information, including practice dates and times. All athletes must complete the Tick to Play before their first practice.

The athletic department will review recommendations regarding COVID for all athletic events from the FHSAA and the NFHS for each sport and will provide information to families for sport specific protocols as needed.

Flexible Learning Option

We continue to believe that in-person learning is the best for the students, providing the most direct, personalized learning experiences that keep them from falling behind. We will continue to offer our Flexible Online Learning experience for students who are not yet eligible to receive the vaccine (Kindergarten through Grade 6). This option will be available through the conclusion of quarter 1 (October 15th) and will be reevaluated at that time based on local conditions and needs. Lower & Middle School directors for grades K-6 will send registration information for this option in the coming days should you desire Flexible Online Learning. Flexible Online Learning will only be available for grades 7-12 if a school-issued quarantine is assigned by Mr. Malloy in his role as the Chairman of the Re-Entry Committee. 

Questions or Concerns?

Mr. Malloy is the designated COVID-19 point of contact for any person with concerns related to COVID-19 or the school's re-entry plan. He can be contacted by email or phone (352-332-3609 x400).