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2020-21 Re-Entry Procedures

This document is intended to communicate important policies and procedural information regarding specific safety measures that will be followed at Oak Hall School as the 2020-2021 school year begins. Guidelines included in this document supersede any policies and procedures included in divisional yearly handbooks. Per CDC guidance, the procedures detailed in this plan are a working document and will be consistently reviewed and revised as new information becomes available. All faculty, staff, students, and families are expected to follow each policy and procedure as detailed to best prioritize the well-being of each person in our Oak Hall Community (Updated 7/27/2020).

Medical Assumptions

Divisional procedures described within this document are based on the following medical assumptions:
 
  • Family attestation of illness exposure and symptoms and screening procedures help prevent illness transmission.
  • Face coverings (mask, gaiter, shield) help prevent the spread of illness and should be used inside buildings and outside when social distancing is not feasible.
    • Face coverings are required for all faculty & staff, as well as students in grades 1-12. While we do not require the usage of face coverings for our Preschool, Junior Kindergarten, and Kindergarten students, we strongly encourage their use.
  • Social distancing should be maintained to every extent possible throughout the school day. This includes limiting both physical touching between individuals and carrying or sharing students’ supplies or belongings.
  • Outdoor spaces should be utilized whenever possible.
  • Sanitation and personal hygiene are critical.
    • Hand sanitation dispensers are located throughout all campus buildings.
By following these essential protective measures, our goal is to mitigate the spread of COVID-19 in our community. Specific information detailing ways these assumptions inform divisional procedures are outlined below.
 

Attestation

We are all in this together and ask that you continue to partner with us and help protect our community by conducting a health screening on your child(ren) each morning prior to the arrival to school each day. By sending your child(ren) to school, you are attesting that your child(ren) are illness/symptom free and that you have answered 'no' to the screening questions below:

  • Has your child had contact with a confirmed COVID-19 case?
  • Has your child tested positive for COVID-19?
  • Has your child had a fever in the last 72 hours (over 100 degrees without fever reducing medicine)?
  • Has your child had any ill symptoms in the last 72 hours that are unrelated to a preexisting medical diagnosis (i.e. asthma, allergies, anxiety-induced stomach pain). including, but not limited to cough, fever, difficulty breathing, sore throat, headache, muscle aches, loss of taste and/or smell, chills, excessive fatigue, nausea, vomiting, diarrhea, rash, and abdominal pain?

If you answered 'yes' to any of the above screening questions, please complete the appropriate Absence Form by 9:00 a.m. on the date of your child’s absence.

Lower School Absence Form Middle School Absence Form

Upper School Absence Form

Campus Wide Guidelines

Assumption of Risk

All families will be asked to sign an Acknowledgement of Personal Liability and Assumption of Risk. No action is needed from you now, and this document is being made available for your review only. Electronic signatures will be collected when you do your annual update of records prior to the start of the school year. A separate email with instructions will be sent when action is required.

Assumption of Risk

Visitor Policy

For the safety of our community, visitors, including parents, will be restricted to those who are essential. Essential visitors will be asked to wear a face covering in addition to completing all screening procedures required to enter Oak Hall campus buildings.

Meeting & Conference Policy

For the safety of our community, when possible, meetings and conferences should be held virtually.

If an in-person, on-campus meeting or conference is necessary, it should be scheduled in a non-student area during non-student hours and may need approval. Those attending an approved or scheduled on campus meeting will be required to wear a face covering and complete all screening procedures prior to entry of campus buildings for the safety of our community.

  • Parent Conferences or Meetings should be scheduled through Division Office.
  • Parent Group Meetings will be scheduled through the Director of Operations.
  • Student Group Meetings will be coordinated by Division Directors and in keeping with social distancing and facility capacity restrictions.
  • Faculty Group Meetings will be coordinated by Division Directors and in keeping with social distancing and facility capacity restrictions.
  • Meetings with individuals or groups not detailed above should be scheduled through the Director of Operations.

Transportation & Field Trips

Current CDC guidance recommends that field trips do not take place until the State of Florida is in phase III. Oak Hall will postpone field trips when possible and review all trips for safety and necessity. If a trip is taken, the following procedures will be in place:
 
  • Trips will be reviewed by Division Director or Department Head to ensure that the destination is providing a safe environment that aligns with all of the policies and procedures put in place by Oak Hall School and in keeping with CDC guidance.
  • Trips will utilize private transportation locally, when possible.
  • Trips utilizing school bus transportation will be subject to strict loading and unloading guidelines which guarantee social distancing, staggered seating with reduced capacity on buses, open air ventilation, and enhanced sanitation of buses including all touch points.

Health & Safety/Stay at Home Guidelines

Employees and students must stay home under the following conditions:

  • If they have tested positive for or are experiencing COVID-19 symptoms.
  • If they have had contact with a confirmed COVID-19 case.
  • If they have had a fever in the last 72 hours (over 100°).
    • May return to school after 24 hours resolution of fever AND note from a healthcare provider stating the individual has an alternate diagnosis and the provider finds it appropriate for the patient to campus. Please note, healthcare provider cannot be parent of patient.
  • If they have had any ill symptoms in the last 72 hours; including, but not limited to: cough, fever, difficulty breathing, sore throat, headache, muscle aches, loss of taste and/or smell, chills, excessive fatigue, nausea, vomiting, diarrhea, or abdominal pain.
    • If any of aforementioned symptoms are related to a preexisting medical condition, please provide a note from a healthcare provider stating the individual has an alternate diagnosis and the provider finds it appropriate for the patient to campus. Please note, healthcare provider cannot be parent of patient.

Oak Hall School will implement policies that will allow employees and students to stay home for the aforementioned conditions without fear of reprisal.

Oak Hall School encourages families' support of our existing health and sickness policies which will be strictly enforced. Please see student handbook for details.

Arrival Procedures and Screening

Drop Off Times

Lower:

  • Grades 1-5: 8:00 a.m. - 8:15 a.m.
  • Preschool-Kindergarten: 8:15 a.m. - 8:30 a.m. (unless they have a sibling in Grades 1-5)   
Middle: 8:00 a.m. - 8:25 a.m.
Upper: 8:00 a.m. - 8:30 a.m.    
 

To maintain small group sizes, early drop-off supervised care for Lower & Middle School students will be provided between 7:30 a.m. and 8:00 a.m. as a courtesy for working parents only. If you need this service, you will drop off your child at the front office where they will go through a temperature screening as detailed below. 

Please sign your child up for early supervised care using these links. You will only need to complete this form once for the school year.

Lower School Early Care

Middle School Early Care

Drop Off Procedures

Lower School:
Drop off will take place using the car line drop off system. We request that you stay in your car and allow your child to be walked into the ECLC/Lower School office by a supervising teacher, administrator, or assistant teacher. Children will then go through a temperature check and will sanitize hands before proceeding to class. Upon exiting their cars, students in Grades 1-5 should be wearing a face covering/mask. Face coverings include masks, gaiters, or face shields. Please make sure that the face covering does cover the nose and mouth area. Please also make sure that face coverings are school appropriate (no scary images/ political statements/etc.). Any student with a temperature at or above 100 degrees will proceed to a specified area where they will be met by a member of our administrative team for a second temperature scan. If a fever is confirmed, you will be asked to return to campus to pick up your child. In consideration of the safety and welfare of our community, please plan to pick up your child immediately upon notification.
Additional temperature checks may be conducted throughout the day for the health and welfare of the OHS community .
 
If your child arrives to school after 8:30 a.m., he/she should proceed to the office to check in. During check in, the student will be required to pass a temperature check and will then proceed to class.
 
Middle School:
Upon exiting their cars, all students will go through a temperature check, will be checked for adherence to the face covering requirement, and will sanitize hands before entering the Middle School campus. To limit exposure, we request parents remain in their vehicles during drop off. All students with a temperature under 100 degrees will be given a sticker and can proceed to their lockers and then immediately proceed to their A Period classes. Any student with a temperature at or above 100 degrees will not be allowed to stay at school for the safety of our community. Teachers will greet students at the door and confirm that all students have their temperature sticker and face covering prior to admitting students into the classroom.
 
If your child arrives to school after 8:30 a.m., they should proceed to the office to check in. During check in, the student will be required to pass a temperature check and confirm face covering use prior to beginning classes for the day. Additional temperature checks may be conducted throughout the day for the health and welfare of the OHS community .
 
Upper School:
Upon exiting their cars, all students should be wearing a face covering/mask and should maintain physical distancing throughout the day whenever possible. We request that parents remain in their vehicles during drop off.
 
All students should follow markers for a daily temperature check. All students with a temperature under 100 degrees will be given a sticker so that they can visit their lockers before immediately proceeding to their A Period class. Any student with a temperature at or above 100 degrees will proceed to the front office where they will be met by a member of our administrative team for a second temperature scan. If a fever is confirmed, parents will be asked to return to campus to pick up your child if they were dropped off. A quarantine area will be provided in our Theater for your student to wait for pick up. Those students who drive to school and exhibit temperatures at or above 100 degrees will be asked to immediately return home. During A period, teachers will confirm that all students have their temperature sticker prior to the start of the academic day.
 
If your child arrives to school after 8:30 a.m., please have them proceed to the office to check in. During check in, students will be required to pass a temperature check before beginning classes for the day. Additional temperature checks may be conducted throughout the day for the health and welfare of the OHS community .
 
 

Classroom Safety

Lower School:
  • Classrooms with desks will be distanced to the extent possible.
  • Classrooms with tables will have protective shields to divide the workspace.
  • Teachers will assign seating to all students in each class to aid in contact tracing.
  • Teachers will use outdoor spaces when appropriate.
  • Mask use and sanitation guidelines detailed below will be followed in every classroom.
  • Students exhibiting any ill symptoms may not be allowed to remain at school and should be picked up promptly to protect the other members of our community. A quarantine area will be established adjacent to the clinic where students can rest and wait to be picked up.
  • Students will be provided with individual supplies and storage areas for these supplies.
  • Teachers will organize curriculum to minimize shared materials and resources.
  • In our Preschool and Junior Kindergarten classrooms, students will be spaced out over multiple classrooms. Additionally, we will use the recommended “head-to-toe” layout for naps.
  • Students will be taught respiratory etiquette and should cover their cough or sneeze with their elbow or a tissue, discard tissues into trash cans, and either wash hands or use hand sanitizer after touching face, coughing, or sneezing.
Middle & Upper School:
  • All classrooms will be outfitted with student desks arranged in rows, so all students are facing forward. Desks will be arranged in keeping with social distancing guidelines approved by our medical adviser.
  • Teachers will assign seating to all students in each class to aid in contact tracing.
  • Alternative larger indoor or outdoor classroom space will be utilized, weather permitting.
  • Face covering expectations and sanitation guidelines detailed below will be followed in every classroom.
  • Students exhibiting any unexplained ill symptoms may not remain at school and should be picked up promptly to protect the other members of our community. A quarantine area will be established in the Theater where students can rest and wait until they can be picked up.
  • Class textbooks sets will not be used; therefore, students will not share textbooks from one period to another.
  • All students will be required to bring their own pens, pencils, highlighters, and other classroom supplies to cut down on class sharing and cross contamination.
  • Students will be taught respiratory etiquette and should cover their cough or sneeze with their elbow or a tissue, discard tissues into trash cans, and either wash hands or use hand sanitizer after touching face, coughing, or sneezing.

Sanitation

All Divisions:
Our cleaning company will be implementing cleaning procedures in accordance with CDC guidelines and will use EPA-approved disinfectants. These disinfectants will be available for classroom use to sanitize high-touch point areas throughout the day as needed. Teachers will provide time for sanitizing and hand washing at regular intervals (every two hours or less).
 
Middle & Upper School:
Each classroom will be equipped with a bottle of disinfectant cleaning solution, paper towels, gloves, and tissues. Students will assist in cleaning their own desk at the end of each period prior to exiting the classroom.
Additionally, hand washing during bathroom breaks and use of hand sanitizer will be encouraged at regular intervals throughout the day and before eating. Visual cues and signage will be posted as reminders.
Food and Drink
 
All Divisions:
Lunches will continue to be catered from local restaurants who have been confirmed to adhere to CDC guidance for food safety. Lunches can also be brought from home. No shared food will be permitted. All students will eat outside on days when weather permits.
 
Lower School:
Please plan to send a yoga mat with your child to space children apart during lunch and snacks. Mats will be disinfected after each use. On rainy days, students will eat in classrooms with their homeroom classes. Water fountains will be unavailable; however, we have two water bottle refill stations available for student use. Recess times will be staggered. Equipment and play areas will be monitored or restricted to reduce the number of students playing in different areas and on structures.
 
Middle School:
Students will have a lunch and recess break each day. During this time, they will eat outside and may socialize and play games as our medical advisers deem it safe to do so. The Student Center will be available for use at reduced capacity to distribute lunches and for microwave use. On rainy days, students will eat in classrooms in advisory groups which are limited to approximately 12 students. Students should not bring any food to share unless it is prepackaged for easy distribution.
Water fountains will be unavailable; however, we will have two water bottle refill stations available for students to refill water bottles brought from home. One is available in the Student Center for use during lunch. One will be available at the water fountain outside the boys’ restroom for use throughout the school day. 
 
Upper School:
The US Student Lounge will be available for use at reduced capacity to distribute lunches and for microwave use. On rainy days, students will eat indoors in appropriate areas while maintaining physical distances. Students should not bring any food to share unless it is prepackaged for easy distribution. Water fountains will be unavailable; however, we have water bottle refill stations available for students to refill water bottles brought from home.
 
Restrooms
 
Lower School:
Teachers and assistant teachers will monitor restroom usage and ensure that students are waiting with respect to social distancing if the restroom has reached the approved limit. Restroom pathways have been established as well. Visual cues for waiting will be provided to promote social distancing.
 
Middle & Upper School:
Students should not congregate or socialize in the restroom. Restroom capacity will be marked, and visual cues will be provided to direct waiting students to line up outside the exterior restroom door if capacity is reached. Students should enter only after another student exits. Face coverings should always be worn in restrooms.
 
Assemblies
 
Lower School:
While students will perform live, only the grade level of the performance will come to see it live. Other students will still be able to enjoy the assembly virtually, and we will give access to parents in that class virtually as well.
 
Middle & Upper School:
The Cofrin Theater will be available for use at limited capacity. When assemblies are necessary, numbers will be limited, and social distancing and face coverings will be mandatory.
 
Pass Time & Lockers
 
Lower School:
Special area teachers, except for PE, will be traveling to classrooms to reduce hallway traffic and shared spaces. In addition, fourth and fifth grade lockers will be grouped by class to reduce cross exposure. Fourth and fifth grade teachers will rotate to reduce student touch point exposure as well. When transitioning to PE, recess, or lunch, visual cues and reminders will be provided in the hallways to reinforce social distancing.
 
Middle School:

We have adjusted our schedule to provide an eight-minute pass time between classes. This will allow waved grade level releases between classes to provide additional space for students to maintain social distancing while at lockers. Additionally, instead of assigning lockers together by grade levels (i.e. all 6th graders on one wall, 7th on another, and 8th in another area) we have dispersed students in a 6th, 7th, 8th grade sequence throughout the entire locker bay. This will allow us to release students to lockers in grade level waves while still utilizing the entire locker bay for social distancing purposes. See the proposed sample schedule with waved release below:

 

Upper School:
We have adjusted our schedule to provide an eight-minute pass time between classes. This will allow waved grade level releases between classes to provide additional space for students to maintain social distancing while at lockers. Additionally, instead of assigning lockers together by grade levels, we have assigned lockers in a 9, 10, 11, 12 grade sequence throughout the school. This will allow us to release students to lockers in waves to reduce population density in the hallways and avoid mass congregation at the lockers between classes. 
 
Dismissal 
 
Lower School:
Student dismissal will follow the procedures of rainy-day dismissal. Please plan to come to the car line, and a teacher or assistant will escort your child to your car.
 
Middle School:
Students will be dismissed in waves at the following times:
 
  • 6th Grade: 3:26
  • 7th Grade: 3:28
  • 8th Grade: 3:30
Students should not linger in the locker bay during dismissal and should exit efficiently to allow for social distancing prior to the next grade level wave. If parents have two students in the Middle School in different grade levels, they should plan to pick up at the front porch at the latest/oldest child’s time to avoid traffic congestion at pickup.
 
Upper School:
See Wave Dismissal information under Pass Time & Lockers ► Upper School
 
Extended Day (Lower & Middle School)
 
Registration opens on August 10th at 5:00 p.m. Please visit the Summer and Auxiliary Programs website for more information.
 
Sports Protocols (Middle & Upper School)
 
The FHSAA has approved for fall sports to begin on August 24th. Until August 24th, summer conditioning sessions will continue for fall sports. Please check the Oak Hall School website for sport specific information, including dates and times. All athletes must complete the Ticket to Play before their first practice. Coaches will continue to follow current protocols that have been set in place since June 8th.
 
Athletic offerings will be determined by the FHSAA and/or local government recommendations and requirements. As of now, we plan to move forward with our current fall schedules. Oak Hall families will be made aware of any changes made to the fall schedules.
 
Flexible Learning Option
 
We understand that family circumstances during this pandemic make it necessary to provide flexible learning options for our families. If a member of your family is immunocompromised or if you have other relevant extenuating circumstances and you do not want your child to attend school in person during the first nine-weeks (Lower School Division), you have the option to allow your child to complete school from home. Please complete the Flexible Learning Form by August 1st.
 
Questions or Concerns?
 
Mr. Malloy is the designated COVID-19 point of contact for any person with concerns related to COVID-19 or the school's re-entry plan. He can be contacted by email or phone (352-332-3609 x400).